A lot of schools have had to update their on-campus procedures and code of conduct to create a safe learning environment in the face of COVID-19.
This can include more stringent hygiene practices, increased surveillance of student locations, and collecting more information about students.
To help ensure that you are being compliant when implementing these new practices, the form builder can be used to collect consent from parents and students before students return to school grounds.
This article will showcase an example of setting up a consent form to parents. Please note that the specific form used in this example is for demonstration purposes only and should not be used without the advice of a legal professional.
Step by step guide:
Step 1: Go to the ‘Form Builder’ tile within the Admin Console
Step 2: Click on the ‘New Form’ button and select the ‘Parents’ form
Step 3: Give the form a name and description. Note that this name and description will be seen by parents when submitting the form.
Step 4: Make sure that ‘Student Information’ is selected and specify which groups of students you want to collect the parental consent for. In this case, ‘All Students’ has been selected.
Step 5: This is an example of a basic form that you can create where parents have to agree and sign for the new rules that you are implementing. You can click the ‘Preview’ button to see what the form will look like to parents.
Step 6: An email will be sent to the students’ parents who have signed up to Boardingware. You can write a custom message and attach any additional files within that email for their reference.
Step 7: Set the time and date that you want the email to be sent to parents and create any reminders that you want to be sent if they have not responded to the initial email.
Step 8: In the last section, decide who should have access to these parental consents. ‘All Staff’ will have access to the records in the example below.
When a parent responds and completes the form, this will be saved within the ‘Forms’ page under platform.
You can also view which parents you are still waiting on by viewing the ‘Campaigns’ tab of the form.