Boardingware's Roll system has three main components: Daily Rolls, Emergency Rolls and Automatic Rolls. This guide will show you how to configure an Automatic Roll from the perspective of the School Administrator. If you were instead looking for how to manually take a roll, please click here .
In the School Management page, open the 'Manage Rolls' section>New Roll Type:
You will be greeted with the options of creating a Daily Roll, Emergency Roll or an Automatic Roll. Choose Automatic Roll.
Name your Roll and use the filters to select which students this Roll will apply to:
Edit or add codes for which students will be marked during the roll. I've added 'Approved Pass' as a custom option.
Next, select when you would like the Roll to run, and for which location. Change the timeline to adjust what timeframe students who are checked in/check in to the location will be marked as present, when they should be marked late, and when the roll will end (those not at that location will be marked as Absent).
**If you do not see the location you need in the dropdown menu, please navigate to the location manager>click on the location and make sure it is an Interactive Location, with the Check-In method of 'Staff App' toggled on.
Choose which Roll code corresponds with the location and time. Add any passes that would warrant a different code, and assign that code:
Setup notifications for Students and/or Staff Members to be sent when the roll ends.
For Students, you can send a different notification message based on the student's status in the roll and send via push notice and/or email:
For Staff, you can select which members should receive a summary of the roll when it ends.
Once configured, scroll to the very top and click 'Save' at the right side. The roll will now run on its own.
Records of the roll will be available in the 'Past Rolls' section as well as on each student's records area.